Job Title: Administrative Assistant
Status: Full Time, In Time
Work Type:Temp to Hire
Shift: 8am-5pm in office | Monday–Friday
Location: Brooklyn Park, MN
Pay: $26.00–$28.00 per hour
Status: Full Time, In Time
Work Type:Temp to Hire
Shift: 8am-5pm in office | Monday–Friday
Location: Brooklyn Park, MN
Pay: $26.00–$28.00 per hour
About Our Client:
Our client is a growing service-focused organization dedicated to operational excellence and outstanding customer support. They value professionalism, teamwork, organization, and employees who can effectively manage multiple responsibilities in a fast-paced office environment.
Job Summary:
We are seeking a dependable and highly organized Administrative Assistant to support daily office operations in Brooklyn Park, MN. This position plays a critical role in coordinating clerical duties, customer communication, scheduling support, reporting, bookkeeping assistance, and office organization.
The ideal candidate is customer-service focused, detail-oriented, and capable of multitasking while maintaining accuracy and professionalism. This role requires strong communication skills, the ability to manage confidential information, and comfort working with computer systems including QuickBooks and Microsoft Office.
Candidates must have a valid driver’s license and successfully complete clerical and QuickBooks assessments as part of the hiring process.
Key Responsibilities:
Administrative & Office Support
• Answer incoming phone calls and direct calls appropriately
• Assist walk-in customers and help resolve customer concerns professionally
• Maintain organized paper and electronic filing systems
• Coordinate office communications, meetings, and company correspondence
• Sort and distribute mail and assist with receiving shipments
• Update company forms, templates, and documentation as needed
• Assist walk-in customers and help resolve customer concerns professionally
• Maintain organized paper and electronic filing systems
• Coordinate office communications, meetings, and company correspondence
• Sort and distribute mail and assist with receiving shipments
• Update company forms, templates, and documentation as needed
Customer Service & Scheduling
• Provide high-level customer service to internal and external customers
• Dispatch service technicians to customer-related service calls
• Communicate effectively with clients, vendors, and team members
• Support scheduling and coordination of office activities
• Dispatch service technicians to customer-related service calls
• Communicate effectively with clients, vendors, and team members
• Support scheduling and coordination of office activities
Reporting & Data Entry
• Prepare reports including job costing, invoicing, and accounts receivable documentation
• Enter invoices and service documentation into QuickBooks and company systems
• Maintain accurate customer and vendor records
• Assist with bookkeeping-related administrative support
• Enter invoices and service documentation into QuickBooks and company systems
• Maintain accurate customer and vendor records
• Assist with bookkeeping-related administrative support
General Office Operations
• Maintain a clean and organized reception and office area
• Support leadership and accounting teams with administrative projects
• Perform additional clerical and administrative duties as assigned
• Support leadership and accounting teams with administrative projects
• Perform additional clerical and administrative duties as assigned
Qualifications:
Required:
• Minimum of 2 years of administrative assistant or receptionist experience
• Valid driver’s license required
• Must complete clerical and QuickBooks assessments
• Strong customer service and communication skills
• Proficiency with Microsoft Office Suite and QuickBooks
• Strong organizational and multitasking skills
• Ability to work independently with minimal supervision
• Ability to handle confidential information professionally
• Professional attitude and appearance
• Stable work history
• Minimum of 2 years of administrative assistant or receptionist experience
• Valid driver’s license required
• Must complete clerical and QuickBooks assessments
• Strong customer service and communication skills
• Proficiency with Microsoft Office Suite and QuickBooks
• Strong organizational and multitasking skills
• Ability to work independently with minimal supervision
• Ability to handle confidential information professionally
• Professional attitude and appearance
• Stable work history
Preferred:
• Associate degree preferred
• Previous experience in service or technical office environments
• Associate degree preferred
• Previous experience in service or technical office environments
Working Conditions:
• Office environment with frequent phone, computer, and customer interaction
• Frequent sitting, typing, filing, and communication throughout the day
• Occasional lifting of light office materials
• Fast-paced environment requiring multitasking and organization
• Frequent sitting, typing, filing, and communication throughout the day
• Occasional lifting of light office materials
• Fast-paced environment requiring multitasking and organization
About Us:
At The Vision Companies, we go beyond matching skills to job descriptions. We advocate for you, ensuring a win-win for both candidates and clients by finding the right fit—not just any fit. Our personalized approach, grounded in core values, means we carefully select opportunities that align with your goals. We support you every step of the way and follow up to ensure satisfaction, treating each person as a valued individual.
Benefits:
• Paid time off and paid holidays
• Health insurance (medical, dental, and vision)
• Term life insurance and short-term disability benefits
• 401K plan
• Performance-based pay increases
• Employee referral bonuses
• Gift giveaways throughout the year
• Support from an amazing team of recruiters who advocate for you every step of the way!
• Health insurance (medical, dental, and vision)
• Term life insurance and short-term disability benefits
• 401K plan
• Performance-based pay increases
• Employee referral bonuses
• Gift giveaways throughout the year
• Support from an amazing team of recruiters who advocate for you every step of the way!
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