Job Title: Administrative Support Specialist Contractor
Employment Type: Contract
Status: Full-Time
Work Arrangement: In-Person
Schedule: Monday–Friday | 40 Hours/Week
Location: Maple Grove, MN
Compensation: $25.00–$28.00+/hour
Employment Type: Contract
Status: Full-Time
Work Arrangement: In-Person
Schedule: Monday–Friday | 40 Hours/Week
Location: Maple Grove, MN
Compensation: $25.00–$28.00+/hour
About Our Client:
Our client is a not-for-profit wholesale electric power cooperative serving member-owned distribution cooperatives and customers. The organization is committed to providing reliable, cleaner electricity while maintaining affordable rates for the communities it serves. Their collaborative and professional work environment emphasizes dependable service, strong partnerships, accuracy, and community support.
Job Summary:
We are seeking an organized and detail-oriented Administrative Support Specialist Contractor to provide administrative, customer service, and functional support for a transmission permitting and land rights department. This is a temporary contract assignment expected to last approximately three months.
This position will assist with records management, land rights documentation, legal document review, project mailings, and general administrative support. The ideal candidate brings several years of administrative or office experience, strong Microsoft Office skills, and the ability to manage confidential and sensitive information with accuracy and professionalism. This position will report to the Maple Grove office and is expected to begin as soon as possible.
Key Responsibilities:
Records & Document Management
- Organize, file, and maintain hard copy and electronic records
- Compile, maintain, and track land rights records and related documentation
- File and organize easements, encroachments, line rebuilds, relocations, confinements, agreements, permits, releases, partial releases, and other land rights legal documents
- Maintain accurate and organized records according to established document management procedures
- Handle confidential and sensitive information appropriately
Legal & Project Documentation
- Prepare, review, and proof legal documents for content, completeness, and errors
- Create and coordinate project mailings
- Assist with maintaining accurate documentation for transmission permitting and land rights projects
- Identify missing or incomplete information and communicate concerns as appropriate
Administrative & Department Support
- Provide administrative and customer service support to the transmission permitting and land rights team
- Assist with filing, data entry, document preparation, and general office responsibilities
- Communicate professionally with internal and external business partners
- Manage multiple priorities while meeting established deadlines
- Support additional administrative projects and department needs as assigned
Qualifications:
Required
- High School Diploma or GED
- 4–5 years of administrative or office experience
- Proficiency with Microsoft Office Suite
- Knowledge of standard office procedures and administrative functions
- Strong organizational and time-management skills
- Excellent attention to detail and accuracy
- Strong written and verbal communication skills
- Ability to build and maintain effective working relationships with business partners
- Ability to maintain confidential information and exercise sound judgment
- Strong customer service skills and a professional, collaborative approach
- Ability to work independently and manage multiple priorities and deadlines
- Ability to sit and work at a computer for extended periods
- Ability to perform frequent document review, filing, data entry, and other administrative tasks
- Ability to accurately organize and handle both electronic and hard copy records
Preferred
- Two years of post-secondary education
- Previous experience working with legal, land rights, permitting, utility, or similar documentation
- Experience with electronic document management systems
Working Conditions:
- Full-time temporary contract assignment averaging 40 hours per week
- Assignment expected to last approximately three months based on business needs
- In-person position requiring regular reporting to the Maple Grove office
- Primarily professional office environment
- Extended periods of computer use, document review, filing, and administrative work
- Frequent use of standard office equipment and electronic document management systems
- Work requires consistent attention to detail, organization, confidentiality, and accuracy
About The Vision Companies:
At The Vision Companies, we go beyond matching skills to job descriptions. We advocate for you, ensuring a win-win for both candidates and clients by finding the right fit—not just any fit. Our personalized approach, grounded in our core values, means we carefully select opportunities that align with your goals. We support you every step of the way and follow up to ensure satisfaction, treating each person as a valued individual.
Benefits & Perks:
- Competitive pay
- Paid time off and holiday pay (where eligible)
- Optional medical, dental, and vision insurance, plus additional voluntary benefits
- 401(k) retirement savings plan
- Employee referral bonus program
- Employee appreciation events, giveaways, and recognition throughout the year
- Dedicated support from our recruiting team—we're committed to helping you succeed every step of the way
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