Job Title: Development Coordinator
Employment Type: Contract-to-Hire
Status: Full-Time
Work Arrangement: Hybrid | Primarily On-Site
Schedule: Monday–Friday | 8:00 AM–4:30 PM
Location: Rogers, MN
Compensation: $50,000–$54,000 annually
Employment Type: Contract-to-Hire
Status: Full-Time
Work Arrangement: Hybrid | Primarily On-Site
Schedule: Monday–Friday | 8:00 AM–4:30 PM
Location: Rogers, MN
Compensation: $50,000–$54,000 annually
Job Summary:
We are seeking a detail-oriented and systems-focused Development Operations Coordinator to support the growth and effectiveness of a nonprofit organization's fundraising and development efforts. This role is responsible for donor database management, gift processing, fundraising operations, reporting, and system optimization to ensure accurate data and efficient workflows.
The ideal candidate is analytical, highly organized, and service-minded with experience managing donor databases and supporting fundraising initiatives. This position works closely with development, finance, communications, and leadership teams to ensure fundraising operations run smoothly while supporting meaningful engagement with donors and community partners.
Key Responsibilities:
Donor Database & CRM Management
- Serve as the primary administrator for donor CRM and fundraising databases.
- Maintain data integrity through consistent data entry, regular audits, record maintenance, and de-duplication.
- Manage donor records, recurring gifts, pledges, and constituent interactions.
- Develop and maintain reports, dashboards, queries, and donor segmentation lists.
- Ensure database accuracy and support fundraising strategy through quality data management.
Gift Processing & Donor Acknowledgement
- Process financial contributions accurately and in a timely manner, including online, mailed, donor-advised fund, and in-kind gifts.
- Coordinate donor acknowledgements and recognition efforts.
- Reconcile gift records and maintain accurate financial reporting.
- Continuously improve gift processing, acknowledgement, and donor stewardship procedures.
- Maintain confidential donor information with accuracy and professionalism.
Fundraising Campaign & Event Support
- Support fundraising campaigns through tracking, reporting, and donor segmentation.
- Assist with event registration, sponsorship tracking, required documentation, acknowledgements, and revenue reporting.
- Support annual fundraising campaigns, grant administration, and special events.
- Assist with the planning and execution of major fundraising initiatives and events.
- Build and maintain positive, collaborative relationships with donors, volunteers, board members, colleagues, and community partners.
- Participate in team meetings, training, and organizational events as required.
Reporting & Analysis
- Prepare regular fundraising and donor reports for leadership.
- Monitor campaign performance and donor engagement metrics.
- Analyze fundraising data and identify opportunities to improve data quality and operational efficiency.
- Provide accurate reporting to support strategic planning and organizational goals.
Systems & Process Improvement
- Develop and maintain standard operating procedures for development operations.
- Identify opportunities to improve donor data, reporting, campaign tracking, and operational workflows.
- Support the integration and effective use of fundraising technology and digital tools.
- Recommend process improvements to increase efficiency and strengthen development operations.
Qualifications:
Required
- Bachelor's degree or an equivalent combination of education and relevant experience.
- One to three years of related experience in development, fundraising, database administration, or nonprofit operations.
- Experience managing donor databases or CRM systems.
- Strong data management, reporting, and analytical skills.
- Experience processing gifts and maintaining donor records.
- High level of attention to detail and commitment to data accuracy.
- Proficiency with Microsoft Office, particularly Excel, Word, spreadsheets, and mail merge functions.
- Excellent organizational, communication, and project management skills.
- Ability to manage multiple priorities, projects, and deadlines.
- Ability to work collaboratively across departments and with community partners.
- Ability to sit and work at a computer for extended periods.
- Frequent use of hands and fingers for typing and data entry.
- Ability to communicate effectively in person, by phone, and electronically.
- Ability to occasionally lift office supplies and event materials up to 25 pounds.
- Ability to attend meetings, fundraising initiatives, and community events as needed.
Preferred
- Experience with Bloomerang CRM.
- Experience supporting fundraising campaigns and special events.
- Knowledge of donor lifecycle management and fundraising best practices.
- Previous experience working within a nonprofit development environment.
- Experience with grant administration, applications, management, and reporting.
Working Conditions:
- Professional office environment with hybrid work flexibility.
- Position is primarily based on-site in Rogers, MN.
- Frequent computer use, database management, and administrative work.
- Regular collaboration with development, finance, communications, leadership, donors, and community partners.
- Fast-paced environment requiring strong organization, accuracy, and the ability to manage multiple priorities.
- Occasional evening or weekend work may be required for fundraising events and organizational initiatives.
About The Vision Companies:
At The Vision Companies, we go beyond matching skills to job descriptions. We advocate for you, ensuring a win-win for both candidates and clients by finding the right fit—not just any fit. Our personalized approach, grounded in our core values, means we carefully select opportunities that align with your goals. We support you every step of the way and follow up to ensure satisfaction, treating each person as a valued individual.
Benefits & Perks:
- Competitive pay
- Paid time off and holiday pay (where eligible)
- Optional medical, dental, and vision insurance, plus additional voluntary benefits
- 401(k) retirement savings plan
- Employee referral bonus program
- Employee appreciation events, giveaways, and recognition throughout the year
- Dedicated support from our recruiting team—we're committed to helping you succeed every step of the way
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