Job Title: Permitting and Land Rights Coordinator
Employment Type: Direct Hire
Status: Full-Time
Work Arrangement: Hybrid
Schedule: Monday–Friday | 40 Hours per Week
Location: Maple Grove, MN
Compensation: $29.00–$38.00/hour, DOE
Employment Type: Direct Hire
Status: Full-Time
Work Arrangement: Hybrid
Schedule: Monday–Friday | 40 Hours per Week
Location: Maple Grove, MN
Compensation: $29.00–$38.00/hour, DOE
About Our Client
Our client is a not-for-profit wholesale electric power cooperative serving member-owned distribution cooperatives and customers. The organization is committed to providing reliable, cleaner electricity while maintaining affordable rates for the communities it serves. Their collaborative and professional work environment emphasizes dependable service, strong partnerships, accuracy, and community support.
Job Summary
We are seeking an experienced and detail-oriented Permitting and Land Rights Coordinator to provide administrative, customer service, and operational support to a transmission permitting and land rights department. This position is responsible for maintaining accurate records, coordinating project documentation, supporting real estate transactions, and ensuring efficient administrative processes.
The ideal candidate has strong organizational skills, excellent attention to detail, and experience managing multiple priorities in a fast-paced professional environment. This role requires effective communication, proficiency with Microsoft Office applications, and the ability to maintain confidential information while supporting various departments and project teams.
Key Responsibilities
- Provide administrative and operational support to the transmission permitting and land rights department and leadership teams
- Coordinate special projects, administrative functions, and departmental recordkeeping
- Prepare, proofread, and edit presentations, reports, correspondence, and other business documents
- Develop and maintain organized electronic and physical filing systems
- Gather, enter, and maintain data in departmental databases and reporting systems
- Respond professionally to customer inquiries and coordinate follow-up communications
- Schedule meetings, coordinate logistics, prepare materials, and record meeting minutes
- Coordinate travel arrangements and employee onboarding and termination documentation as needed
- Process purchase requisitions, expense reports, invoices, check requests, and other financial documentation
- Prepare, review, and proofread legal documents related to easements, deeds, permits, leases, and real estate transactions
- Maintain tracking systems for legal documents throughout execution, recording, and filing processes
- Coordinate payments to landowners, lessors, licensors, and other applicable parties
- Maintain landowner GIS databases, easement activity reports, restriction lists, and project records
- Develop and update mailing lists for transmission projects
- Assemble permits, maps, engineering plans, easement restrictions, and supporting materials for pre-construction meetings
- Coordinate public meetings and hearings, including notifications, reservations, materials, and technical support
- Research property ownership, easement rights, and land records using county websites and other resources
- Prepare board resolutions, exhibits, and presentations as requested
- Organize and process final project documents in SharePoint according to established project schedules
- Maintain and update departmental document management systems and provide user support and training
- Coordinate updates to departmental operating guidelines and transmission processes
- Maintain accurate records of easements, encroachments, relocations, agreements, permits, releases, and other land rights documentation
- Organize condemnation files and related legal records
- Support GIS data collection and recordkeeping in accordance with established procedures
- Follow company safety, security, confidentiality, and documentation standards
Qualifications
- High school diploma or equivalent required; two years of post-secondary education preferred
- Minimum of five years of administrative or office experience required
- Strong knowledge of standard office procedures and administrative functions
- Proficiency in Microsoft Office applications, including Word, Excel, Access, and PowerPoint
- Ability to learn and utilize SharePoint, Oracle Content Server, ArcGIS, and other required software applications
- Experience with Lawson software preferred
- Strong written and verbal communication skills, including proper business grammar, punctuation, and professional correspondence
- Ability to type accurately at a minimum of 50 words per minute
- Excellent organizational, time management, and multitasking skills
- Strong attention to detail and ability to maintain accurate records and documentation
- Ability to prioritize multiple projects and meet established deadlines
- Ability to establish and maintain effective working relationships with internal teams, business partners, and external contacts
- Ability to handle confidential and sensitive information appropriately
- Self-motivated with the ability to work independently and collaboratively
- Adaptability and willingness to support changing business needs and priorities
- Ability to follow established safety, security, and operational procedures
- Applicants must be authorized to work in the United States without restriction; visa sponsorship is not available
Working Conditions
- Professional office environment with eligibility for a hybrid work schedule
- Regular use of computers, office equipment, and electronic document management systems
- Frequent communication and coordination with internal departments, external partners, and project stakeholders
- Work requires extended periods of computer use, document review, and administrative tasks
- Ability to manage multiple priorities and deadlines in a changing business environment
- Must follow established company safety and security procedures
Benefits
Our client offers a competitive total rewards package designed to recognize employee performance, support professional growth, and promote work-life balance. Benefits include:
- Competitive compensation based on qualifications and experience
- Comprehensive benefits and retirement programs
- Employee recognition and performance-based rewards
- Professional development and continuous learning opportunities
- Employee engagement and career development initiatives
- Work-life balance and effectiveness programs
- Eligibility for a hybrid work schedule
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